Sun Java System Instant Messaging 6 2004Q2 Online Help |

Contents Index

> # Changing User Settings

> This section contains the following information:

> - User Settings Window Overview
> - General Tab
> - Chat Tab
> - News Tab
> - Alerts Tab
> - Sound Tab
> - Access Tab
> - Archive Tab
> - About Tab
> - To Change User Settings

> ## User Settings Window Overview

> The User Settings window enables you to configure the Instant Messenger display and startup parameters. Click the Settings icon in the Main window or select Settings from the Tools menu to display the User Settings window.

> The User Settings window contains the following tabs and buttons:

> - General tab - The items on this tab enable you to set the startup parameters for the Main window.
> - Chat tab - The items on this tab enable you to set the font size and color of the messages, and to send messages when the enter key is selected in the Chat window.
> - News tab - The items on this tab enable you to set parameters for the News Channels window, where alert and news channel messages are displayed.
> - Alerts tab - The items on this tab enable you to set desktop, email, and paging parameters for alerts.
> - Sound tab - The items on this tab enables you to set sound settings that notifies you when a message is sent, received, a presence status is changed, and when an alert message is received.
> - Access tab - This tab enables you to specify which users can “see” you.
> - Archive tab - This tab enables you to allow messages, alerts, conferences, and polls to be archived on the server.
> - About tab - Displays version information for the Sun ONE Instant Messenger program.
> - OK button - After all the configuration changes have been made, click OK to save the changes, and exit the User Settings window. The changes become effective immediately.
> - Apply button - After configuration changes are made, click Apply to save the changes and make them effective without exiting the User Settings window.
> - Cancel button - Cancels any changes you have made but not yet applied.
> - Help Button - Displays this Help topic.

> ## General Tab

> The General tab contains the following items:

> - Auto logon to server check box- If you enabled auto-logon, uncheck this box to disable auto-logon. The next time you log in to the Instant Messenger user interface, you will be prompted to enter your user ID and password. (You enable auto-logon by checking the Auto-Logon check box on the Log in to Server window.)

> Note | When using the Instant Messenger service in the Sun Java System Portal Server environment, auto-logon is disabled.

> - Show contact list on startup check box - Displays the Main window when the Instant Messenger user interface starts. Uncheck the “Show news on startup” check box in the General tab, if you do not want the Main window to appear the next time you log in to the Instant Messenger user interface.
> - Ask for offline status on exit check box - Prompts you to enter an offline status when you exit the Instant Messenger user interface.
> - Show user status change window radio buttons - Select one of the two options for monitoring user status:
> - Never
> - Always
> - Set Status to Idle when inactive drop-down list - Choose when to have the Instant Messenger program change your status from active to idle. The available options are: After 5 minutes, After 10 minutes, After 15 minutes, After 20 minutes, After 30 minutes, After one hour, or Never.

> Tip | This option is available only when the Sun Java System Instant Messenger user interface is launched using Java™ Web Start.

> - Contact List Formatting drop-down list - Select the font size and font color in which the contact list should be displayed from the drop-down list.
> - Show icon in the system tray check box - Choose to display the Instant Messenger user interface icon on the desktop’s system tray.
> - Hide when minimized checkbox - Prevents the display of the Instant Messenger icon when the application is minimized.

> ## Chat Tab

> Start multiple chats in new windows check box - Select to simultaneously start multiple chat sessions in a new window.

> Send message on enter key check box - Select to send messages when the enter key is selected. When this check box is unselected, messages are sent only when Send is clicked.

> Chat Compose Formatting drop-down list - Select the font size and font color in which the message should be displayed, from the drop-down list.

> ## News Tab

> The News tab contains the following options:

> - Show news on startup check box - Displays the News Channels window when Sun Java System Instant Messenger starts.
> - Loop through news channels and messages check box - Enables scrolling through the messages in all the subscribed news channels. All messages are refreshed as you automatically loop through the news channels. No looping is performed on a news channel with only one message.
> - Hide tabs in News Channels window check box - Prevents the display of tabs in the News Channels window.

> Note | When the tabs are hidden, scrolling is disabled.

> - News message alert check box - When checked, causes the news channels tabs to blink when a new message is received.
> - Hide news tools check box - Prevents the display of the tools (left arrow, pause, and right arrow) in the News Channels window.
> - Tab placement drop-down list - Choose where to display tabs in the News Channels window, either Top, Bottom, Right, or Left.

> ## Alerts Tab

> The Alerts tab contains the following items:

> - Deliver offline alerts at logon check box - Delivers alerts to your desktop when you log in to Sun Java System Instant Messenger. This applies only to alerts sent since your previous session.
> - Always request a delivery status checkbox - Displays the delivery status of the alert on your desktop. The delivery status options are: sent, received or read.
> - Email alerts to this address check box - Automatically sends mails alerts to the email address specified in the text box below if the user is offline.
> - Email plain text alerts to this address check box - Automatically sends alerts in plain text (no HTML) to the pager email address specified in the text box below.

> ## Sound Tab

> The Sound tab contains the following items:

> Enable sounds check box - When checked enables you to receive a sound notification.

> Play sounds when - The options within this frame enables you to specify when the sound notification should be received. The options available are: I send a message , I receive a new message, When I receive an alert,and A presence status changed

> ## Access Tab

> The Access tab enables you to specify the users who can chat, poll or send alerts to you. This tab contains the following items:

> By default user can be seen by drop-down list - Specifies if everyone (All) can see you, or no one (None).

> User can only be seen by the following if default set to None pane - Users listed in this pane are the only ones that can see you. By default, “All” is selected, which means that all users can see you.

> Add/Remove users button - Displays the “Search for a user” window where you can add or remove users from the “User Settings” Access tab window.

> Save to server drop-down list - Select the server to which the changes need to be saved.

> ## Archive Tab

> The Archive tab enables you to specify the type of messages that can be saved on the server. This tab contains the following items:

> Enable Archive check-box - When enabled allows you to archive all messages.

> Elements to Archive - The options within this frame enables to specify whether you want to archive everything, disable archive, or specifically archive all conferences, archive all alerts, archive all polls on the server.

> If archive everything is selected, only disable archive, archive everything, options are enabled for selection.

> - Archived contents exchanged in public conferences or news channels can be accessed by users who had READ access to the public conference at the time the content was archived.
> - Archived content exchanged in a private conference can be accessed only by the participants. Participants will only be able to see the archived contents of the conference in which they participated.
> - Archived content exchanged by way of an alert can be accessed only by the originator and recipients of the alert message.
> - Archived content exchanged via poll may only be seen by the originator and recipients of the relevant poll message.

> ## About Tab

> The About tab shows the Sun Java System Instant Messenger program version information.

> ## To Change User Settings

> Following are the activities associated with configuring User Settings:

> - Setting options on the General Tab
> - Setting options on the Chat Tab
> - Setting options on the News Tab
> - Setting options on the Sound Tab
> - Setting options on the Archive Tab
> - Configuring who can see you when you are online in the Access Tab

> Follow these steps to change your settings:

> 1. In the Main window, select Settings from the Tools menu or click the Settings icon:

> The User Settings window appears.

> 2. Make your changes to the various tabs.

> Click Apply to save the changes in a tab without exiting the User Settings window, and then move to another tab.

> 3. When you have finished making the changes, click Close for the changes to take effect and exit the User Settings window.

> The changes become effective immediately.

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