Sun Java System Instant Messaging 6 2004Q2 Online Help |

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> # Administering Rooms and News Channels

> This section contains the following information:

> - Room and News Channel Management Overview
> - To Remove a Contact from Conference Rooms or News Channels

> ## Room and News Channel Management Overview

> When working with rooms, the title of this window is Conference Room Administration. When working with news channels, the title is News Channel Management.

> The Administration windows provides the following capabilities (the ability to perform these functions depends on the access assigned by your administrator).

> - Add or remove a contact to a selected room/news channel.
> - Change the default access for general contacts.
> - Change the special user access privileges for a selected user.

> To see this window, for conference rooms select the Conference tab and click on the Manage Conference rooms button

> For News Channels, select the News button. In the News Channel Window select the Manage button. The News Channel Management Window is displayed. Select the news Channel Administration button.

> The Room or the News Channel Administration window contains the following items:

> - Room or News channel list - Shows the existing conference rooms or news channels.
> - Members list - Select one of the conference rooms or news channels to display the current list of members for that room or news channel. Member information is presented in three columns:
> - Type - The type of member is indicated by one of the following icons:

> Single face - An individual user

> Multiple faces - A group of users

> - User /Group - The user name or group name of the member. A member is shown with its display name followed by an @, and the domain to which that member belongs. A user or group not listed has no access to the room or news channel.
> - Access - Determines what level of access a user or group has to the selected room or news channel. When users or groups are first added, their access is set to the default of that window. To change a user’s or group’s access, click the arrow to right of the box and select the access type from the drop-down menu. The following access types are available:
> - Manage - Gives a user or group administrative control over the room or news channel. Administrative control enables a user to create, remove, and edit access control rules for this room or news channel. For news channels, Manage enables a user to post messages and remove existing messages.
> - Write - A user or group can join a room or subscribe to the news channel, read messages, and send messages.
> - Read - A user or group can join the room or subscribe to the news channel, and read messages.
> - None - A user or group cannot join the room or subscribe to the news channel. The access type None is reserved for instances where you want only a few people to have access to the room, or to be able to subscribe to the news channel.
> - Show participants checkbox (Conference rooms only) - Display list of current users in the room.

> A user’s access overrides a group’s access. For example, a user named Bob has his access set to Manage. The group Everyone, to which Bob belongs, has its access set to Read. Because Bob’s access overrides the group’s access, he can manage the room.

> Administrators (users with the System Administrator privilege enabled) automatically have full access over every room or news channel.

> - Show Participants checkbox - Select the checkbox to display a list of the participants in the chat room.
> - Apply Changes button - After you have made a change to an entry in this window, click Apply Changes to make the change effective without exiting the window.
> - Add button - To add a user or group to the Member list, click Add to display the “Search for a user” window where you can select users.
> - Remove button - Select a user in the Members list and click Remove to delete the user’s access to the selected Room.
> - Close button - After you have made all the necessary changes in this window, click Close to make the changes effective and exit the window.
> - Help button - Displays this Help topic.

> ## To Remove a Contact from Conference Rooms or News Channels

> To remove a user or group from a conference room or news channel, you must have the proper privilege to that conference room or news channel.

> 1. Display the Room or the News Channel Administration window:

> Conference Room: From the Conference tab in the Main window, click the Manage Conference Room icon:

> The Conference Room Administration window appears.

> News Channels: From the News Channels window, click Manage. The News Channels Management window appears. Click News Channel Administration. The News Channel Administration window appears.

> 2. Select a room or news channel from the list.
> 3. Select the users or groups to be removed and click Remove.
> 4. When done, click Close to return to the Administration window.

> Note | The removed contact might still have access to the conference room or news channel after being removed, if the default access for the conference room or news channel is Manage, Read, or Write.

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