Sun Java System Instant Messaging 6 2004Q2 Online Help |

Contents Index

> # Adding New Contacts to Contact Groups

> This section contains the following information:

> - Add New Contact to Contact Group Window Overview
> - To Search for and Add Contacts to a Contact Group

> ## Add New Contact to Contact Group Window Overview

> The Add New Contact to Contact Group window appears when you click the “Search and Add Contacts to group” icon in the Main window or when you select Add Users from the File menu.

> The Add New Contact to Contact Group window contains the following items:

> - Search by drop-down menu - Search either by user ID or Name. When searching by name, the Search Options drop-down menu is activated.
> - Search Options drop-down menu - Provides the following types of searches:
> - Contains - Finds any contact (User ID or LDAP group) containing the text you typed. For example, searching on “sam” would return users such as “Andy Samson” and “Sam Jones.”
> - Starts With - Finds any contact that starts with the text you typed.
> - Ends With - Finds any contact that ends with the text you typed.
> - Text box - Use this box to type the text you want to search for, either a user ID or name.
> - Search button - Click to start a search.

> Tip | If too many matches are returned when searching by Name and the Contains option, narrow the search by setting the Search Option to Starts With or Ends With.

> - List of contacts to Add pane - Displays a list of contacts that matches the search criteria. They are identified by a user or group icon, a user name or group name followed by the @ symbol, and the domain on which they are configured.
> - Remove button - Removes the selected contacts from the list.
> - Add contact(s) to group drop-down menu - Contains the list of your contact groups.
> - Add Contact(s) button - Click to add the contacts to the selected contact group.
> - Cancel button - Returns without adding any contacts.
> - Help button - Displays this Help topic.

> ## To Search for and Add Contacts to a Contact Group

> Contacts are users or groups to whom you frequently send instant messages, alerts, and polls. Contacts are either individual users or LDAP groups. Adding contacts to a contact group consists of using the Add New Contact to Contact Group window to:

> - Search for those contacts in the LDAP directory you want to communicate with on a regular basis
> - Select those contacts that your search has matched
> - Add those selected contacts to your contact groups

> Follow these steps to search for and add contacts to a contact group:

> 1. In the Main window, with the Contact List tab selected, select Add Users from the File menu or click the Search and Add Contacts icon:

> The Add New Contact to Contact Group window appears.

> Tip | Right-click on a contact group to display a pop-up menu. From here you can add and delete users, and work with contact groups.

> 2. Search for contacts you want to add to your contact groups.

> Use the “Search by” drop-down menu to choose the type of search, either User ID or Name, then type the user ID or name in the text box.

> When you search by Name, use the Search Options drop-down menu to choose Contains, Starts With, or Ends With. For example, if you know the contact’s last name, choose “Ends With” and type the last name in the text box.

> See Add New Contact to Contact Group Window Overview for more information.

> 3. After entering your search criteria, click Search. The result is displayed in the “List of contacts to Add”, or if your search finds more than one match, the Select Contact window is displayed.

> If the Select Contact window is displayed, select the contacts that you want to add to a contact group and click OK. You can use multiple selection in this window. See Selecting Contacts and Contact Groups for more information.

> The Add New Contact to Contact Group window is updated with the contacts and the Select Contact window is closed.

> 4. To remove a contact from the list, select the contact in the “List of contacts to Add” and click Remove.
> 5. Use the “Add contact(s) to group” drop-down menu to select a contact group and click Add Contact(s) button.

> The Instant Messenger program updates your contact group with the contacts.

Contents Index