Sun Java System Instant Messaging 6 2004Q2 Online Help |

Contents Index

> # Searching for Contacts

> This section contains the following information:

> - Search for a User Window Overview
> - Search Tips

> Note | In some cases, the Instant Messenger user interface uses the term “user” synonymously with the term “contact.”

> ## Search for a User Window Overview

> Use the “Search for a user” window to search for contacts in the LDAP directory and to add them to various Sun Java System Instant Messenger user interface functions. Using the “Search for a user” window involves:

> - Searching for those users (contacts).
> - Selecting those users that your search has matched.
> - Adding those selected users to a recipient list for poll or alert, as a conference room or news channel member, and so forth.

> The “Search for a user” window appears when you click:

> - The Search button in the Edit Recipients window
> - The Add button in the News Channel Administration and Room Administration windows
> - The Add/Remove users button in the User Settings pop-up window of the Access tab

> The “Search for a user” window contains the following items:

> - Search by drop-down menu - Search either by user ID or name. When searching by name, the Search Options drop-down menu is activated.
> - Search Options drop-down menu - Provides the following types of searches:
> - Contains - Finds any contact (user ID or LDAP group) containing the text you typed. For example, searching on “sam” would return users such as “Andy Samson” and “Sam Jones.”
> - Starts With - Finds any contact that starts with the text you typed.
> - Ends With - Finds any contact that ends with the text you typed.
> - Text box - Use this box to type the text you want to search for, either a user ID or name.
> - Search button - Click to start a search.

> Tip | If too many matches are returned when searching by name and using the Contains option, narrow the search by setting the Search Option to Starts With or Ends With.

> - Results/Matches found - This pane displays a list of contacts that matches the search criteria. They are identified by a user or group icon, a user name or group name followed by the @ symbol, and the domain on which they are configured.
> - Select these users - This pane displays the contacts that you have selected.
> - Add Button - Select a contact in the Matches found pane, and click Add to add to the recipient list. Use the Control or Shift keys to select multiple contacts.
> - OK button - Closes the window, and adds the selected contacts to the Recipients List in the Edit Recipients window.
> - Cancel button - Returns without selecting any contacts.
> - Help Button - Displays this Help topic.

> ## Search Tips

> - Adding users quickly to a contact group: If you know the user ID, right-click a contact group to display a pop-up menu. Select “Add user to contact group by ID”, or select Add Users by ID from the File Menu.

> In the pop-up window that appears, type the user ID and click OK to add to the selected contact group.

> - Searching by last name: If you do not know the user ID but know the user’s last name, set Search By to “Name,” set Search Options to “Ends With,” then type the last name.

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