Sun Java System Communications Express |

Contents Index

> ## Checking Spelling

> Check the spelling of messages you compose with the spell checker. You can invoke a spell check at anytime while the New Message window is open by clicking the Spell Check link or icon in the New Message window.

> You can also ensure that the spell checker automatically checks the spelling of a message before you send it by selecting the “Check spelling before sending message” option. With this option checked, clicking Send invokes the spell checker.

> You can automatically set the spell checker option for all the messages you compose in the Settings page of the Mail, Options tab.

> Once the spell checker is invoked, it copies the message into a new window. The spell checker highlights all words that it does not recognize. Ignore highlighted words that are correctly spelt, such as people's names, abbreviations, or new technological terms. The spell checker does not recognize many of these words.

> To change a word that the spell checker has highlighted, follow these steps:

> 1. Click a highlighted word in order to select it.
> 2. Edit the word yourself directly in the Change field or, to replace it with a word from the suggested word list, click a suggested word. If the spell checker does not have any suggestions, it displays the message “No Suggestions.”
> 3. Click one of the following:
> - Change, to replace the highlighted word that you selected.
> - Change All, to replace all instances of that word within your message.
> - Ignore All, to ignore the word you selected and all other instances of the word within your message. This removes the highlighting from all occurrences of the selected word.

> Notice that each time you change a highlighted word the spell checker returns you to the beginning of your message. This behavior is more apparent in long messages.

> 4. When you have finished checking the spellings in your message, click Done. Clicking Done has a different effect depending on how the spell checker was invoked and if you have any remaining highlighted words or not. The following list describes the various behaviors that can be encountered:
> - If the spell checker was invoked by clicking Spell Check, clicking Done when no highlighted misspelt words remain brings you back to the New Message window.
> - If the spell checker was invoked by clicking Spell Check, clicking Done when highlighted misspelt words remain brings up an alert message.

> Close the alert message window to return to the New Message window.

> - If the spell checker was invoked by clicking Send (this only occurs when the “Check spelling before sending message” option is selected), the message is sent instantly after you change the last remaining highlighted word.
> - If the spell checker was invoked by clicking Send (this only occurs when the “Check spelling before message is sent” option is selected), clicking Done when highlighted words remain brings up an alert message. Do one of the following:
> - a) Click Yes to send the message.
> - b) Click No to return to the Spell Check window.

Contents Index