Sun Java System Portal Server, Secure Remote Access 6 2004Q2 Netmail Online Help |

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> # Using the Personal Address Book

> Use Personal Address Book entries to simplify email addressing. Use an entry in place of a complete email address or in place of a group of email addresses.

> Note | You can also use an address book entry to refer to another entry.

> ### Creating an Entry

> 1. Choose Personal Address Book from the Session menu.

> The Personal Address Book dialog appears.

> 2. Click Add.

> The Add Address Book Entry dialog appears.

> 3. Type a name you can easily remember for a specific email address.
> 4. Click OK.

> The Personal Address Book dialog appears.

> 5. Type the full email address in the Address(es) field. Use commas to separate addresses if you want to include more than one email address under the entry.

> In this case, if you type the name in the To: field of a message, the message is sent to all the email addresses listed under that name in the address book.

> Note | Use the Reset button to undo the most recent change in the entry that you are creating.

> 6. Click Apply when the address information is correct.
> 7. Click OK to create an entry.

> ### Using an Entry in the Address Book

> Use the entry in the address book in the place of a recipient email address in your messages. For example, if sam is your entry for sam.jones@example.com, type sam in the To: field of the Compose window. NetMail completes the address for you.

> You can also use one entry (also called an alias) to refer to a group of email addresses. For example, if you create an entry called Office, you can include the email addresses of various people who work in your office. When you type Office in the To: field of the Compose window, NetMail sends your message to all the people included in the entry.

> Note | If you use an entry to refer to multiple email addresses, those addresses are displayed in the To: field of your message. Therefore, everyone on the list can view the addresses of the other recipients. If you want to maintain the confidentiality of the other recipients, use a Bcc: for your entry and specify your address in the To: field.

> ### Deleting an Entry

> 1. Choose Personal Address Book from the Session menu.

> The Personal Address Book dialog appears.

> 2. Select the entry that you want to delete from the Names list.
> 3. Click Delete.

> The entry disappears from the Personal Address Book.

> 4. Click OK to create an entry.

> If you click Cancel, the entry is not deleted.

Contents Index