Sun Java System Portal Server, Secure Remote Access 6 2004Q2 Netmail Online Help |

Contents Index

> # NetMail Main Window Quick Reference

> For more information, see:

> - Main Window Toolbar
> - NetMail Main Window Session Menu
> - NetMail Main Window Messages Menu
> - NetMail Main Window Help Menu
> - NetMail Read Window Quick Reference
> - NetMail Reply Window Quick Reference
> - NetMail Compose Window Quick Reference

> ## Main Window Toolbar

> Table 7 NetMail Toolbar

> Button | Description
> --- | ---
> Check Mail | Displays the message headers of new mail. This option applies only to the Inbox.
> Read | Opens the Read Message window and displays the currently selected message. You can also read messages by double-clicking on the message header or selecting the message header and pressing Enter.
> Delete/Undelete | Deletes or undeletes the currently selected message or messages. This button toggles between Delete and Undelete based on the status of the selected message.
> Compose | Displays the Compose Message window. Use this window to compose and send messages.
> Reply w/o Quote | Replies to a message, but does not load the original message text with the reply. This option is useful when someone sends you a long message, and you do not want to include the original lengthy message in the reply.

> Note | Reply w/o Quote does not include the author or date in the reply even if you set your preferences to include this information in reply messages.

> ## NetMail Main Window Session Menu

> Table 8 NetMail Main Window Session Menu

> Menu Item | Description
> --- | ---
> Connect | Connects NetMail to the mail server.
> Disconnect | Disconnects NetMail from the mail server. Choosing Disconnect automatically loads messages into NetMail according to the cache settings in your preferences.
> Save Cache to Disk | Copies messages from NetMail and saves them on your disk. By saving your messages on your disk, you can switch off your computer, and access your messages later using a local installation of NetMail. See Using NetMail in Disconnected Mode for details.
> Discard Cache & Restart | Discards cached information and restarts NetMail. Use Discard Cache & Restart if the cached information is no longer valid. (This option is available only if you’re running NetMail from a local installation).
> Preferences | Provides various options to customize the behavior of NetMail. See "Setting NetMail Preferences" for details.
> Personal Address Book | Create, delete and edit aliases. Use the personal address book to simplify email addressing. An alias is a name that you choose to refer to one or more email addresses. When you send mail to an alias, NetMail sends the message to the actual addresses listed under the alias.
> Exit | Terminates the NetMail applet and automatically logs out from your IMAP mail server. Exit can also download selected messages, and save cached information to your disk according to the cache settings in your preferences.

> ## NetMail Main Window Messages Menu

> Table 9 NetMail Main Window Messages Menu

> Menu Item | Description
> --- | ---
> Purge Deleted Messages | Removes all messages marked as deleted. This command purges all messages that are marked Deleted in a folder even if they have not been downloaded. This command applies only to the current folder.
> More Message Headers | Displays additional headers if you have chosen to limit the number of initial headers that NetMail downloads at one time. Selecting More Message Headers doubles the number of headers that NetMail displays based on the value of Initial Headers that you specified in your preferences. For example, if you have specified the Initial Headers as 5, selecting More Message Headers displays 10 message headers.
> Load Selected Messages | Downloads selected messages from your mail server and stores them in NetMail. Use Load Selected Messages if you want to read, compose, and organize your mailbox in disconnected mode. You can load your messages with their attachments, or without their attachments.
> Select All | Selects all message headers. This command applies to the currently displayed folder.
> Select | Selects message headers by type. For example, you can select all Unread messages. This command applies to the current folder.
> Sort by | Determines how NetMail sorts your message headers. NetMail sorts your message headers according to one of the following values: IMAP message number, Status, Cache, From, Size, Date, or Subject.
> View | Controls what message headers NetMail automatically displays. For example, Found displays those message headers that match your most recent find command. When you select a message type to view, NetMail saves that setting and displays messages of that type in subsequent sessions.
> Find | Searches for messages in the currently displayed folder. Fill in the search criteria, then click Find to start the search. Choose Next to move to the next found message. See "Finding Messages in NetMail" for details.
> Move To Folder | Moves a selected message or messages to a specified folder. Moving a message marks it as deleted from the current folder.
> Copy To Folder | Copies a selected message or messages to a specified folder.

> Note | Load Selected Messages does not save your messages to your disk. If you end your browser session or turn off your computer, you lose the messages stored in NetMail's memory cache.

> ## NetMail Main Window Folders Menu

> Table 10 NetMail Main Window Folders Menu

> Menu Item | Description
> --- | ---
> View Inbox | Displays the Inbox if you are viewing folders from other directories.
> View Outbox | Displays a dialog that contains the message headers of messages queued for sending. Use View Outbox to manipulate messages queued for sending. This menu option is available only in disconnected mode. (Choose Folders View and select the Sent folder to view messages that have been sent).
> View | Displays your list of folders. To view the folder list, select the folder directory, and choose View or double-click the folder name. To view subfolders, select a folder name, and choose View or double-click the sub-folder name.
> Rename | Renames a selected folder.
> Create | Creates a new folder.
> Delete | Deletes a selected folder. This command deletes the folder permanently and immediately. All the mails in this folder are also deleted.
> Load Folder List | Loads the mail folder list into the cache. By caching your folder list, you can move and copy messages when you use NetMail in disconnected mode. Note that loading the folder list does not load your messages.

> ## NetMail Main Window Help Menu

> Table 11 NetMail Main Window Help Menu

> Menu Item | Description
> --- | ---
> Help | Displays NetMail Help.
> About | Displays version information.

> ## NetMail Read Window Quick Reference

> Table 12 NetMail Read Window Quick Reference

> Item | Description
> --- | ---
> Close | Closes the window.
> Delete | Marks the current message as deleted. This command does not permanently remove messages from your folder. To permanently delete messages, select Purge Deleted Messages from the Messages menu.
> Next | Displays the next message listed in the main window.
> Delete/Next | Deletes the currently displayed message and displays the next message in the read window. (Note that this button ignores the Multiple read windows setting and reuses the read window for the next message.)
> Reply | Replies to the sender and includes the contents of the sender's message with reply prefix at the beginning of each line. For more information about reply prefix, see Quote prefix for replies in Preferences.
> Reply All | Replies to sender and all recipients.
> Forward | Displays the Forward window. To forward a message, enter an address in the To field of the Forward window and choose Send.
> Open URL | Takes you to the website of a URL. If the body of your message contains a URL, highlight the URL and choose Open URL to view the Web site or file. This function automatically opens a browser window to display the Web site.
> Print/Save | Puts the message you are currently viewing into a browser. Manually use print or save functions from your browser.
> Complete Header | Shows the complete message header (complete RFC 822 header).
> Wrap Body | Wraps the text of your message to the next line after 80 characters.
> View Attachment | Opens attachment in a new browser window for viewing.

> ## NetMail Reply Window Quick Reference

> Table 13 NetMail Reply Window Quick Reference

> Item | Description
> --- | ---
> Send | Sends the message. In Disconnected mode, Send queues the message to be sent when you reconnect. Use View Outbox to manipulate messages queued for sending.
> Attach File | Specifies a local file to send as an attachment.
> Inherit Attachment | Includes one or more of the original attachments in a reply.
> Remove Attachment | Removes an attached file or attached message.
> Cancel | Closes the Compose Message window without sending the message; discards all text.
> Save to... Folder | Makes a copy of outgoing messages and stores them in the outgoing Sent messages folder.
> Edit | Moves a selected address from the recipient address list to the address field so you can make changes to the address.
> Remove | Deletes a selected address from the recipient address list.

> Note | Use Preferences to choose a name for the outgoing record folder. The View Folder window displays the name you choose.

> ## NetMail Compose Window Quick Reference

> Table 14 NetMail Compose Window Quick Reference

> Button | Description
> --- | ---
> Send | Sends the message.
> Attach File | Specifies a local file to send as an attachment.
> Inherit Attachment | Is active only for replies. Inherit Attachment is disabled in the Compose window.
> Remove Attachment | Removes an attached file or attached message.
> Cancel | Closes the Compose Message window without sending the message. Discards all text.
> Edit | Moves a selected address from the recipient address list to the address field enabling you to make changes to the address.
> Remove | Deletes a selected address from the recipient address list.
> Save to Mail/sent | Saves a copy of sent messages.

> Note | In disconnected mode, Send queues the message to be sent when you reconnect. Use View Outbox to manage messages queued for sending. Use Preferences to choose a name for the Sent messages folder. The View Folder window displays the name you choose.

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