Sun Java System Portal Server, Communication Channels Online Help |

> # Address Book Channel

> This Address Book Channel Help file provides help for tasks you can perform directly in the Sun™ Java System Portal Server Desktop. This file does not provide help for using the address book (contacts) application. The address book application is invoked as part of a Web-based messaging solution after you click Launch Address Book. Help for using the address book application can be found within the Help system for the messaging solution itself.

> The Web-based messaging solution includes at least a mail application and an address book (or contacts) application, but could also include a calendar application depending upon the messaging solution used at your site.

> The possible messaging solutions are the Sun™ Java System Messenger Express solution, IBM Lotus Domino WebMail solution, and Microsoft Outlook Web Access solution.

> After you invoke the messaging solution—which is one of the tasks explained in the subsequent bulleted list—the application that is displayed is the mail application. The address book application is accessible as a link in the mail application. Once in the address book application, you can create, edit, and view your address book entries.

> Tasks you can perform directly from the Portal Server Desktop in the Address Book channel are:

> - Edit Address Book Channel Settings
> - Invoke the Messaging Solution to Access the Address Book Application
> - Send Email to a Contact
> - Resize the Address Book Channel
> - Detach the Address Book Channel from the Desktop
> - Attach the Address Book Channel to the Desktop
> - Remove the Address Book Channel from the Desktop
> - Restore the Address Book Channel to the Desktop

> # Edit Address Book Channel Settings

> Edit Address Book allows you to enter or edit server information and it allows you to customize the Address Book channel settings. The configuration and display options available to you can vary from site to site, depending upon how Portal Server is configured at your site. In fact, you might not see an Edit Address Book button at all. In which case, you will not need to edit any of the address book options. This could be the situation if the address book configuration settings and display options have all been pre-set. The options that follow are all of the options possible even though you might not have access to all of these options.

> ### To edit the Address Book channel settings

> In the Address Book channel, click the Edit AddressBook button. The first of two Account Information windows is displayed. The second Account Information window is accessed from the first Account Information window by clicking the link: Edit this channel’s display settings.

> The Account Information windows allow you to:

> - Configure Server Information
> - Personalize the Address Book Entries

> ## Configure Server Information

> In the Configurations panel of the first Account Information window, you can enter or edit your User Name and User Password. Contact your system administrator for any configuration information that you do not have. For those who have access to their address book through a mobile device, you might see a link below the Configurations panel about mobile access. Click that link to bring up a new page where you can configure various mobile access options.

> The Configuration Information panel allows you to set the IMAP User ID and Password.

> User Name. Enter your User Name.

> User Password. Enter your Password.

> Domain. For servers invoking the Microsoft Outlook Web Access messaging solution only. If your Address Book channel invokes the Microsoft Outlook Web Access solution, you will see the Domain property. Enter the name of the domain for the messaging solution server.

> Edit this channel’s display settings. Click this link to go to the second Account Information window, where you can edit the address book display settings.

> Finished. Click this button to save the configuration information.

> Cancel. Click this button to return to the Desktop without saving the changes.

> Note | The Address Book uses the IMAP User ID and Password for authentication.

> ## Personalize the Address Book Entries

> In the Display Options panel of the second Account Information window, you can customize the Address Book channel on the Desktop.

> Modify the following information to customize the Address Book channel:

> Display Entries. Click inside this check box to leave a check mark, which indicates that address book entries will be displayed on your Desktop.

> Number of Entries. Enter the number of entries you want to display on your Desktop. The maximum number of headers allowed is thirty.

> Sort By. In the Sort By drop down list, click the criteria by which you want entries sorted.

> The Sort By values available are: None and Full name.

> Sort Order.

> 1. Click the the sort order option currently visible in the Sort Order menu (this action displays all available options).
> 2. Click the option of your choice.

> The Sort Order values available are:

> - None
> - Ascending
> - Descending

> Finished. Click this button to save the display options.

> Cancel. Click this button to return to the Desktop without saving the changes.

> # Invoke the Messaging Solution to Access the Address Book Application

> To invoke the Web-based messaging solution, click the Launch Address Book link. The messaging solution is invoked and your mail Inbox is displayed. For the IBM Lotus Domino WebMail solution and the Microsoft Outlook Web Access solution, you will first be prompted to re-enter your credentials (your User ID and password). After the messaging solution opens, find and click the link to the address book application. For example, if your messaging solution is Messenger Express, the link to the address book application is a tab labeled Addresses.

> # Send Email to a Contact

> To send an email to a contact that is displayed in your Address Book channel, the best option is to click Launch Address Book—invoking the messaging solution. Then send a message from within the mail application.

> It is possible to email a contact without invoking the messaging solution, by clicking the contact’s Email link directly from the Address Book channel.

> However, this action does not invoke the Mail Channel’s Web-based mail application but invokes a mail application from your computer, assuming that you have a mail application on your computer and that it is properly configured. Once invoked, that mail application displays a compose message window with the sender’s email ID in the To field. If a mail application doesn’t reside on your computer or it is improperly configured, clicking the From link will result in an error message or the application simply will not respond.

> # Resize the Address Book Channel

> The Address Book channel contains three different buttons in the channel’s toolbar for resizing the channel. Only two of these buttons are visible at any given time.

> Minimize. Click this button to collapse the channel, which leaves only the channel’s toolbar remaining. Minimizing a channel collapses the channel but it might not collapse the entire row unless it is the only channel in the row or unless the other channels in that row have been minimized, too. After you click the Minimize button, it changes to the Normalize button.

> Maximize. Click this button to expand the channel horizontally across the page and to remove other channels from the page. After you click the Maximize button, it changes to the Normalize button.

> Normalize. Click this button to return the page to its normal state: the state it was in before the Maximize or Minimize buttons were clicked. After you click the Normalize button, it changes back to the Minimize or Maximize button, whichever button was previously replaced by the Normalize button.

> # Detach the Address Book Channel from the Desktop

> The Detach Address Book option separates the Address Book channel from the Sun Java System Portal Server Desktop and allows you to view the channel as a separate popup window.

> ## To separate the Address Book channel from the Desktop

> Click the Detach Address Book button in the Address Book channel toolbar.

> # Attach the Address Book Channel to the Desktop

> The Attach Address Book option integrates the detached Address Book channel back into the Sun Java System Portal Server Desktop.

> ## To attach the Address Book channel back into the Desktop

> Click the Attach Address Book button (at this point, the Address Book channel will be detached from the Desktop) in the Address Book channel toolbar.

> # Remove the Address Book Channel from the Desktop

> The Remove Address Book option removes the Address Book channel from the Sun Java System Portal Server Desktop.

> ## To remove the Address Book channel

> Click the Remove Address Book button in the Address Book channel toolbar.

> # Restore the Address Book Channel to the Desktop

> The removed Address Book channel can be restored to the Sun Java System Portal Server Desktop.

> ## To restore the Address Book channel

> 1. Click the Content header on your Desktop. The Content window appears.
> 2. Click in the Address Book channel check box to leave a check mark in the box, which indicates that the Address Book channel will be displayed on the Desktop.
> 3. Click Finished to save the changes or click Cancel to close the window without saving the changes.

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